Vehicle Operations

NEW!!! The Vehicle Operator's Manual can now be found online in the form of a webpage.

Vehicle Operators Manual

All motor vehicles are required to be utilized a certain minimum amount of mileage per year based on the functional assignment they are given. Here is a list of Vehicle Utilization Codes.

There may be circumstances where a vehicle may not seem to fit any of the codes developed in conjunction with the Motor Vehicle Advisory Council (MVAC), however, there is likely a code in the list that best fits the functional use of the vehicle. Contact State Fleet Management if you have any questions.

All vehicles are required to have a code assigned and it is the statutory responsibility of SFM to report on the utilization of the entire fleet every fiscal year. Generally, this only applies to permanently assigned vehicles and only to those, which have been assigned to the same department or division for the entire year.

There are tools that you can use to project the level of vehicle utilization throughout the year by logging into the MyCARS or CARSWeb Web interface to CARS and pulling up the Utilization Report. This report is more meaningful later in the year after more use data has been collected. Remember, if a vehicle is projected to have less than 90% of its required miles, it may turn up in SFMs annual Under Utilized report. If a vehicle has, for example, seven times its required minimum mileage (700%) it may have the wrong utilization code assigned. Over utilizing a vehicle will cause a vehicle to be worn out before its normal life cycle increasing the maintenance costs. Manage your fleet by reassigning low use vehicles to high use areas, and high use vehicles to low use areas when applicable.

If under-utilization cannot be satisfactorily explained or justified, assignment of the vehicle may be forfeited. In addition, vehicles that are under-utilized in consecutive years may have their assignments revoked.

Accident Report Form

Commuters IRS Regulations

Rates

CSP Motor Carrier Safety