Documents & Forms

PLANNING

Fleet Calendar

SFM Procurement Flowchart

Motor Vehicle Advisory Council

Additional Vehicle Request - Process Map and Workflow

Additional Vehicle Request Form (Downloads automatically in Excel) 

Telematics Implementation Gantt Chart

POLICY

Anti-Idle Policy

Electric Vehicle Home Charging Policy (Redirects to the Office of the State Controller)

Premium Fuel Policy

State Telematics Universal Policy (Download fillable PDF or print)

Vehicle Use Policy

DOCUMENTS

Body Code Descriptions

Current SFM Deadline Schedule

Electric Vehicle Take Home Guidelines (Redirects to the Office of the State Controller)

Fleet Coordinator Handbook

GPS Vehicle Decal/Sticker & Placement

Link to Insurance Card and Order Form (Redirects to the Office of the State Controller; click on the blue banner near the bottom of the page)

SFM Vehicle User/Operator's Manual

State Garage Guidelines

SFM Hail Damage Guidance

State Telematics Overview

Vehicle Utilization Codes

WEX Best Price Fuel and Merchant Locator (Redirects to the Wex website)

Ways to Reduce Driving Miles and Improve Fuel Mileage

FORMS

Accident Report Form

CNG Vehicle Feedback Form

Employee Acknowledgement of State Telematics Universal Policy (Included within the actual Policy)

Internal Transfer and Coding Change Form (Downloads automatically in Excel)

Non-AFV Justification Form (Updated 10/2024)

Registration Change of Address Form (Download fillable PDF or print)

State Fleet Trip Optimizer (Must be downloaded and opened in Excel to work properly)

Telematics Software and Data Annual Acknowledgment Agreement Forms (Redirects to the Office of the State Controller)