Capitol Complex - Overview

Capitol Complex - Overview

Statutory Authority Program

Capitol Complex is responsible for the routine maintenance of buildings pursuant to State Statute (LexisNexis Colorado Legal Resources) and other authority and can be found in sections; 24-1-136.5; 24-82-101; 24-82- 102; 24-82-103; 24-30-1303; 18-9-117 CRS (combined with 24-82-101).

Capitol Complex Facilities is a full service, property management business. The Property Maintenance program is responsible for providing building maintenance including HVAC, plumbing, electrical, elevators, lights, general maintenance, building security, and other non-programmatic related services.

Colorado Code of Regulations Rules for Division of Capital Assets

DPA-owned buildings (managed by Capitol Complex) are occupied by State Agencies. Funding requirements for rent, services received and occupant rules are identified by the Colorado Code of Regulations Rules for Capital Assets. These terms are strictly enforced. For questions and forms about vacating, reducing/increasing square footage, or term changes such as cost per square foot amendments as authorized by the Colorado General Assembly, contact the Division of Capital Assets Division Director, richard.lee@state.co.us, at 303-866-3838.

Use of Premises

Occupants are responsible to ensure that the premises shall be used and occupied in a careful, safe, and conscientious manner. Any damage to the premises caused by the tenant, its guests, invitees, agents, or employees will be paid for by the responsible agency.
Occupants shall not use any substance or material which may vitiate or endanger the validity of the insurance on the building or increase risk associated with the use or occupancy of the premises or which may prove offensive or annoying to any persons occupying adjacent premises.

Leased Space Termination

The space occupied by agencies may be terminated by either party with written notice to the other party on or before June 1 of each calendar year, to be effective on June 30 the following calendar. The occupant also may terminate with 90 days written notice to the owner, but occupant is obligated to pay rent to owner until the June 30 that is not less than twelve months after the notice to terminated, or until the owner is able to secure new occupants with reasonable diligence. At termination of the premises, occupant shall provide the premises back to Capitol Complex in reasonable condition. Please review the complete rules and regulations.

Building Audits

Building audits are performed to determine the condition of the buildings and to acquire monies for Capitol Constructions and controlled maintenance projects. The audit team consists of Capitol Complex employees who, while conducting an audit, evaluate all aspects of the building, including mechanical and electrical systems, elevators, plumbing, heating/AC, etc.

Building Hours

Normal building hours of operations are from 7:00 a.m. to 5:00 p.m., Monday through Friday, except State holidays.

NOTE: The occupant shall have the right, with a minimum of ten business days advance written notice to the Division Director, richard.lee@state.co.us, to request services for HVAC and lighting to all or a portion of the premises after the hours specified above.

Routine Maintenance

HVAC, plumbing, electrical, elevators, lights, general maintenance, exterior building security, and other related services are funded through rent proceeds. To request changes to the building, tenants are required to fill out a Project Space Request Form. This form is for non-routine maintenance, tenant remodel, or construction. The Construction Projects Manager will review the form and respond accordingly.

Project Construction (Two types)

“Maintenance Driven” is defined as those projects arising out of the deterioration of a facility’s physical and functional condition, including site and infrastructure, and the inability to comply with current codes and energy conservation. These types of requests would be considered Controlled Maintenance.

“Program Driven” is defined as those projects arising out of an agency’s need to create, expand, or alter a building due to growth, advances in technology or changes in methods or program delivery. Requests addressing physical space requirements needed to accommodate particular functions, such as those traditionally included in facility programs, would constitute a “Program Driven” request, and therefore would be considered "Capitol Construction."